We’re Hiring!

 

Archipelago is seeking a full-time Administrative Associate / Memberships Coordinator to join our small staff. They will work directly with Publisher, Jill Schoolman, Editor / Development Associate, and Director of Elsewhere Editions, Emma Raddatz, and Editor / Publicist Sarah Gale. This individual will manage our inventory, our membership program, and will work closely with our bookkeeper, our board of directors, and our core staff. The position requires someone who is comfortable in many roles and committed to the press’s fiscal sustainability. Though largely administrative, the role requires a love of translation, language, and the human connections our books make possible.

Job Responsibilities:
• Foreign grants management: researching and applying for foreign grants for upcoming releases
• Directing our membership program: coordinating each shipment of our books to our members, corresponding with members, and selecting backlist titles for our membership program
• Organizing our inventory and stock flow: proactively orchestrating transfers between Archipelago’s office and the warehouses we work with to keep books in stock and excess inventory charges down
• Managing reprints: keeping track of which books are low stock and/or out of print and arranging reprints when necessary
• Working directly with our bookkeepers (using Quickbooks) to coordinate monthly reconciliation, including but not limited to bank statement annotation and credit card bills, entry of monthly book sales statements into Quickbooks, managing and organizing invoices, STRIPE and Venmo accounts, etc.
• Insurance policy coordination
• Audit / end-of-year-review preparation
• Collaboration on tri-annual board budgets
• Communicate with our board of directors and ambassadors
• Figure and send out royalties
• Basic office management (ordering supplies, filing, maintaining our database)

Requirements:
• Interest in fiscal management and literary non-profit administration
• Passionate about international literary fiction, poetry, and children’s literature
• Must enjoy working independently and collaborating with a team
• Strong work ethic and organizational skills
• Excellent multi-tasker, detail-oriented
• Proficiency in essential computer software (e.g., Google Suite Apps, Microsoft Office, Excel, Zoom), and/or eagerness to learn new computer software
• Must be able to work onsite at our office in NYC

Preferred Experience:
• Basic accounting knowledge
• Minimum of 1 year experience using QuickBooks
• Familiarity or experience with non-profit audits
• Familiarity with budgets

All qualified applicants will be considered regardless of age, race, color, religion, national origin, physical disability, gender, sex, sexual orientation, and gender identity and/or expression.

To apply, please send a cover letter and resume to hiring@archipelagobooks.org